If I’m going to keep posting media release templates, or suggestions, and if my “how to write a Media Release” guide is going to be of any use, it strikes me that I probably need to lay down what my understanding of a media release is… otherwise people will keep looking at me funny.
From the very helpfully descriptive name, you might get the idea that a media release is some information that you’re giving to the media. You might also assume that it’s given to the media for a purpose – and usually this purpose is to secure some sort of media coverage for something, though it might, in the reverse, be used to water down an issue so that you don’t receive coverage – if you can make something seem more boring and less newsworthy than it is.
That’s a pretty limited, though functional, definition of what a media release is.
Here’s my definition.
A media release is a thoughtfully crafted, public, summary of your key messages, and your brand platform, usually in response to a set of newsworthy circumstances.
Media Releases are best, in my opinion, when they’re proactive, not reactive. When you’re on the front foot, looking to contribute to a conversation, not when you’re being chased to say something in response to some circumstances that might be related to you.
It’s not actually for the media, though they are its first readers – it’s for the public. It sums up what you think of an issue, so that the media, if they want to write a story about it, can include your perspective.
It should be tight. It should be not too long (I generally aim for about 500 words). It should be relevant and timely. It should contain news. It should contain facts that back up opinions. It should include your opinions – as quotes from someone credible. It should start with the important stuff and work down – in the good old inverted news pyramid (so that the bottom stuff doesn’t need to be read).
Public relations is about people, and for people. The public. You’re relating to them. There’s no real magic to it. People want to know how your story applies to the average Joe or Joanne. A good media release tells a story that people want to read. So it should also be relatable, and wherever possible include a real person who is affected by your story. People like reading about people.
But if your media release doesn’t present your view on an issue, from your platform, and include what you want to say about the issue – then don’t send it. That’s pretty much the point of this other post about how I think Christians should be doing media stuff.
If you think you can say all you need to say about a complex issue in three sentences, then by all means, send that, but a busy journalist isn’t going to thank you because they have to call you to get more information, or if they have to call you not having the information they need. They’re also not going to necessarily read to the end.
But the journalist isn’t your only audience – so you don’t have to only write three sentences. Your media releases will also inform your spokespeople, if you have a diverse organisation, and provide them with a guide to what your key messages are, they’ll inform your staff, your members, your customers, your congregants, anybody who reads what you say.
If you’re not publishing your own media releases – via your website, and social media, then again, I’d ask what the point is. They’re essentially a publication, from your organisation, on an issue. Publishing them widely also pre-empts the possibility of you being taken out of context, or misrepresented. The media isn’t generally out to misrepresent you – despite what some more paranoid, and less clear, communicators might think.
You can read a bit more about my approach to writing media releases, or about paying me to write them for you, here. If you ask nicely and it seems valuable, I might even write them for free.
